Expiring project funding

In a nutshell: What's it all about?

Expiring project funding and possible job losses create uncertainty and demotivation. It is therefore important to communicate transparently at an early stage, examine alternatives and support those affected.

Opportunities and possibilities

If you are in the dark about the continuation or follow-on funding of projects, you also worry about your own job prospects and possible future research career. This leads to demotivation, poor performance and greater stress. As a manager, it is your responsibility to support your team member in such a situation. In this way, the person concerned can continue to show full commitment and even become a useful contact for you and your team in future in their new role.

Get active: How to demonstrate good leadership

Make sure those involved, as well as the relevant research group or team, receive transparent and regular information well in advance of project financing finishing.
Review alternative financing options.
Support those affected, for example through coaching, in finding solutions and jobs.
Issue an interim employment certificate or reference letter for those involved.

Self-reflection: Am I applying my social and leadership competencies effectively?

Acting responsibly:

How have I managed to convey a sense of security to the departing employee?
To what extent have I become actively involved in finding a satisfactory solution?
Did those affected feel they received adequate support?

Building bridges:

Have I provided those involved with sufficient time and possibilities to look for an alternative position?
Have those affected found a good follow-on solution?

In short: 5 steps to success

1. Communicate the situation in a transparent and timely manner (ideally 6 months before financing ceases) 2. Explore alternative sources of financing 3. Discuss possible options 4. Offer advice and support in finding a solution and job search 5. Ensure continuous information flow

Areas of responsibility: Roles

Manager (and possibly the senior project manager): communicates with all parties/interfaces concerned, offers support for the employee to find a job, produces an interim employment certificate or reference letter

Employee: plans next career steps

HR: advice and support

Main responsibility

Manager, possibly the senior project manager

Tools and tips immediately available

Additional learning nuggets

Course: Getting to the Point (in German)

Other leadership situations

Overview of all leadership situations